How SharePoint links work
A SharePoint attachment is a link to the file in SharePoint or OneDrive. Teamhood keeps no copy of the file. SharePoint decides who can open the file, every time someone opens it.
Teamhood reads SharePoint as you
Section titled “Teamhood reads SharePoint as you”- The file browser uses your own Microsoft account. It shows only the files and libraries your account can open in SharePoint.
- Teamhood asks Microsoft for read access only. Teamhood never changes, moves or deletes a file in SharePoint.
- Each person connects their own Microsoft account. The organization’s connection holds no access to files of its own.
Who can open a linked file
Section titled “Who can open a linked file”- Anyone who can see the item’s attachments sees the link. Opening it goes to SharePoint, which gives the person access or asks them to request access.
- While SharePoint files is on, Teamhood checks the file again for a person whose Microsoft account is connected, when the item shows it. The link then follows a rename, or a move within the same library.
- No access means SharePoint refused that person the file.
- Moved or deleted means Microsoft could not find the file for that person. A move to another site gives the file a new address, so a moved file shows this too. A link that shows Moved or deleted does not open.
An attachment one person cannot open
Section titled “An attachment one person cannot open”Ana attaches a budget spreadsheet from a team library to an item. Ben can see the item, has connected no Microsoft account, and cannot open that library.
On Ben’s screen the attachment looks the same as on Ana’s. Opening it goes to SharePoint, which asks Ben to request access.
What stays after you turn off or disconnect
Section titled “What stays after you turn off or disconnect”- With SharePoint files turned off, nobody can attach new files. Files that are already linked still open.
- Disconnecting your own account deletes Teamhood’s access to it. The files you linked stay on their items.
- Disconnecting the organization disconnects every person’s account too. Linked files stay on their items and still open.
- Teamhood stays approved in your Microsoft 365 organization after a disconnect. A Microsoft 365 admin removes Teamhood in the Microsoft Entra admin center, under Enterprise applications.
When Microsoft ends a connection
Section titled “When Microsoft ends a connection”Microsoft can end a connection. Your connection then shows Needs reconnecting, and Reconnect signs you in again.
When your Microsoft 365 organization blocks Teamhood, for example with a sign-in rule, the connection shows Blocked in Microsoft 365. Only your Microsoft 365 admin can remove that block.